FLEXI-JOB STAFF
Flexi-job staff change every week. Your planning doesn’t have to.
Flexi-job workers give a horeca team real flexibility. They also mean a different set of people, and a different set of hours, every week. Toonio keeps availability, the schedule and worked hours in one place, so that flexibility doesn’t turn into admin.
One team list, whatever the arrangement
Flexi-job
Student
Part-time
Full-time
Extra
THE PLANNING PROBLEM
You know the week. You don’t know the people yet.
A horeca operation usually knows its own shape: the roles a service needs, the evenings that get busy, the hours the doors are open. What it doesn’t know a week out is who will be there. Flexi-job workers often combine hospitality shifts with another job or other commitments, so the answer changes each time you ask.
WHAT STAYS THE SAME
The roles a service needs
The shifts the week is built from
The standard the place runs to
WHAT CHANGES
Who is available
Who ends up on each shift
How many hours each person works
AVAILABILITY FIRST
Ask once, in one place
The alternative to messaging people one by one isn’t messaging them faster. Your team submits when they can work, for a specific week, from their own view — and it is on screen while you build that week.
One place, not ten conversations
Availability arrives as an answer to a week, not as a message you have to find again three days later.
Every Saturday this month, none next month
Someone whose commitments shift simply answers again for the next week.
You can see who hasn’t answered
A plain readout of how many people you are still waiting on for the week, and the names behind it.
BUILDING THE WEEK
Flexi staff sit in the same schedule as everyone else
There is no separate flexi planner. The people you are planning are one team with different arrangements, and the week is one week.
One person, several roles
Someone can be a bartender and a waiter, with a skill level for each, and one role that represents them on screen.
Build the week in the order answers arrive
A shift can stay open until you assign it, which is how a week with flexi staff actually comes together.
CONSISTENCY
The team can change. The way the place runs shouldn’t.
This is where a flexible team gets expensive — not in the planning, but in the service. Someone who works two shifts a month can’t be expected to remember how you close the terrace.
TASKS
What has to happen this shift
The checklist for the service, per location and per day, for the role or person who is on.
PLAYBOOKS
How it’s done here
The instructions behind the task, so a new starter opens the bar the way your most experienced person would.
WORKED HOURS
What you planned, next to what actually happened
When people work irregular weeks, “how many hours did they actually do” stops being an obvious number. Toonio keeps the planned shift and the clocked time on the same row, per person, per day.
Clocked against scheduled
Across the month, for each person: the shift that was planned and the minutes actually worked.
Gaps are visible, not silent
A missing clock-out, or a scheduled day with no record at all, is flagged rather than quietly counted as zero.
Approved leave wins
A day off that still has a shift on it is shown as a conflict, instead of one record quietly overwriting the other.
THE POINT OF IT
More flexibility, not more admin
A bigger pool of people who can work is only an advantage if it doesn’t cost you a bigger pile of messages, spreadsheets and half-current schedules. Putting availability, the schedule and hours in one place means adding a person adds a person — not another thing to keep in sync.
One schedule, one version
Published once, and the same for everyone who is on it.
One place to look
Who can work, who is on, and what they actually did — same screen, same week.
One team list
Flexi, student, part-time and permanent staff in the same roster, not in separate systems.
What about Dimona and payroll?
Toonio is for planning and running the team. It does not submit Dimona declarations, calculate wages or process payroll, and it does not assess whether someone qualifies for flexi-job work — those stay with your social secretariat, payroll provider and accountant. What Toonio gives you is the operational record: who was scheduled, who worked, and for how long.
QUESTIONS
Questions about flexi-job planning
Can flexi-job workers submit their own availability?
Yes. Flexi is one of the employment types Toonio asks for availability by default, alongside student, part-time and extra staff. They submit the hours they can work for a specific week from their own view.
Can I schedule flexi workers together with permanent staff and students?
Can one person work different roles?
Can I leave a shift open and assign someone later?
Does Toonio handle Dimona or payroll?
Can flexi workers see their schedule on their phone?
Plan a flexible team without the extra work.
Availability, the schedule and worked hours, in one place.
